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October 20, 2024 9 Min Read

Empower And Elevate: The Art Of Effective Delegation For Leaders

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As a leader, the chances are you regularly feel as though there’s not enough of you to go around. 

You’re wearing hats for every role, everyone expects you to know what to do next, and expectations are increasing higher. Your to-do list is miles long, multiplying every time you cross something off, and you’re feeling drained.

Oh yes, you can feel that burnout creeping in, if it hasn’t rocked your boat already.

But here’s the good news: you don’t have to be a superhero. You don’t have to carry the entire weight of your team’s success on your shoulders.

You need to delegate.

Although it’s tempting to do everything and be the leader who has everything taken care of, both for your team and the higher-ups, it doesn’t have to be this way.

Now, I know what you might be thinking: “But delegation means losing control!” or “What if they don’t do it right?” 

The thing is, delegation isn’t just about offloading tasks. It’s about empowering your team, fostering growth, and—believe it or not—making your life much easier. 

That’s a lot of untapped potential that you have the power to unlock.

 

Why Delegation Is Your Leadership Superpower

Leaders are known for their hero complex, which usually varies in severity rather than existence. We want to be involved in everything, know every detail, and personally make every decision. 

Just like you observe the burnout in others who do the same thing, you’re not immune to the dangers of this unsustainable leadership approach. And the truth is, you’re not doing your team any favors either.

What’s the alternative?

A team that relies on you for everything while you burn out?

That’s not the approach of a valuable leader. What’s valuable is getting the machine working in a way that’s sustainable.

And don’t think for a second that delegation is about easing your workload (though it definitely does that!). It’s a strategic move that can transform your leadership and your team’s performance.

Coach Airi Kato describes delegation as “a partnership where trust meets opportunity.” 

It’s about giving yourself and every member of your team the opportunity to thrive in doing what they do best.

Here’s how:

  • Maximum Productivity: Picture this: you’ve freed up your calendar from those nitty-gritty tasks. Now, you have time to focus on the big picture, those strategic initiatives only you can tackle. It’s like upgrading from a bicycle to a sports car – you’ll get where you’re going faster and have a lot more fun along the way.

  • Grow Your Dream Team: Delegation isn’t just about assigning tasks; it’s about giving your team members opportunities to shine. When you delegate, you’re saying, “I trust you. I believe in you. You’ve got this.” And guess what? They’ll rise to the occasion, developing new skills, building confidence, and becoming even more valuable assets to your team.

  • Happy Campers = High Performance: Let’s face it: nobody likes being micromanaged. When you give your team members autonomy and responsibility, they feel valued and trusted. This boosts morale, engagement, and, ultimately, performance. Think of it as creating a workplace where people actually want to come to work – a place where they can make a real impact.

  • Future-Proof Your Leadership: Delegation isn’t just about today; it’s about tomorrow. By giving your team members opportunities to lead, you’re preparing them for future roles. This not only ensures a smooth succession plan but also creates a leadership pipeline filled with talented individuals who’ve been mentored by the best – that’s you!

 

The Delegation Dilemma: Why We Sometimes Struggle (and how to overcome it)

It’s all well and good knowing why delegation is so good, but to address the problem, it’s worth seeing how and why it all starts in the first place. You’ve got to understand why you find it so hard to let go.

I mean, that’s quite understandable. 

We’re talking about handing over the reins, trusting someone else to handle something important to you. It’s like letting your teenager borrow the car for the first time – nerve-wracking, right?

Here are some of the most common roadblocks leaders face when it comes to delegation:

  • The Control Freak Conundrum: We all know that leader who insists on doing everything themselves because “nobody can do it as well as I can.” Sound familiar? It’s a classic case of the control freak conundrum. Coach Airi coaches leaders around the fear of letting go and pushing them out of their comfort zone. But here’s the thing: holding onto every task is not only exhausting, but it also stifles your team’s growth. Remember, your team is capable – they just need the chance to prove it.

  • Micromanagement Mayhem: Okay, raise your hand if you’ve ever been guilty of hovering over someone’s shoulder, offering “helpful” suggestions every five minutes. Yep, we’ve all been there. But micromanaging is a surefire way to kill motivation and creativity. It sends the message that you don’t trust your team, which is a recipe for resentment and disengagement. Coach Airi reminds us of the importance of not overstepping the boundaries that you set for yourself and for the other team members. 

  • The Task Tango: Sometimes, we struggle to figure out what to delegate and what to keep on our own plate. Should you hand off that report or tackle it yourself? It’s a delicate dance, but here’s a simple rule of thumb: delegate tasks that play to your team’s strengths and free you up to focus on your own unique skills.

  • The Communication Breakdown: Have you ever delegated a task, only to have it come back completely botched because your instructions weren’t clear? Ouch. Miscommunication is a common delegation pitfall, but it’s easily avoidable. Take the time to clearly outline expectations, deadlines, and desired outcomes. And don’t forget to check in regularly to offer support and answer questions.

Don’t worry if you’ve stumbled over one of these roadblocks in the past. The good news is, that with the right strategies, you can overcome these challenges and become a delegation pro.

 

Delegation Done Right: 5 Pro Tips To Empower Your Team & Free Up Your Time

Let’s get technical now with some real actionable tips and advice that will get you delegating like a pro, literally first thing tomorrow if you want. Here are five tried-and-true tips that will transform the way you lead:

#1 – Play Matchmaker

Think of yourself as a talent agent for your team. Each member has unique strengths, passions, and skills. Your job is to match the right tasks to the right people. 

That graphic designer who’s been itching to flex their writing muscles? 

Let them take a crack at drafting that blog post. 

The analyst who thrives on complex problems? 

Give them that data deep-dive project. 

By playing to your team’s strengths, you’ll get better results and boost their enthusiasm. 

Top Tip: There’s a managerial rule known as the “70% rule”. Essentially, this means if someone can complete a task at least 70% as effectively as you can, then you should delegate to them! 

Don’t forget that the more employees work on a task, the better at it they can get!

#2 – Crystal-Clear Expectations

Remember that time you asked for a “simple report” and ended up with a 50-page document filled with irrelevant data? Yeah, not fun. 

When delegating, clarity is key. 

Be specific about what you want, when you want it, and how you’ll measure success. Think SMART goals: Specific, Measurable, Achievable, Relevant, and Time-bound. This will set your team up for success and avoid those “lost in translation” moments.

#3 – The Support System

Imagine being thrown into a new project without any guidance or resources. Yikes! When you delegate, make sure your team has everything they need to succeed. This could include training, access to information, or even just your listening ear. 

Remember, you’re not just handing off a task; you’re investing in your team’s growth.

#4 – Trust, But Verify

Now, this doesn’t mean micromanaging (we talked about that already, remember?). Trust your team to do their thing, but make sure you have a system in place for checking in and offering feedback. 

Regular progress updates, one-on-one meetings, or even just a quick Slack message can go a long way in ensuring things are on track and your team feels supported.

#5 – Celebrate the Wins

When your team member knocks a delegated task out of the park, don’t just say “good job” and move on. Take the time to celebrate their success. This could be a public shoutout in a meeting, a handwritten thank-you note, or even a small bonus or perk. 

Recognizing their efforts not only boosts morale but also reinforces the idea that delegation is a positive experience for everyone involved.

By following these tips, you’ll not only become a more effective delegator but also create a more empowered, engaged, and high-performing team. Remember, delegation isn’t just about getting things done; it’s about unlocking the full potential of your team (and yourself!).

 

Think Like A Delegator: The Mindset Shift That Changes Everything

Delegation isn’t just about tactics; it’s about embracing a whole new way of thinking. It’s about shifting from a “me” mindset to a “we” mindset. It’s about trusting your team, empowering them to grow, and recognizing that their success is your success.

So, how do you cultivate this delegation mindset? Here are a few tips to get you started:

  • Embrace The Growth Mindset: Remember, nobody’s perfect. Mistakes are inevitable, especially when learning new skills. Encourage your team to view mistakes as opportunities for growth and model this behavior yourself. Coach Airi says “accept mistakes as part of the process.” After all, you’re not just a leader; you’re a coach, a mentor, and a cheerleader for your team.

  • Trust, But Verify (With A Twist): We’ve talked about the importance of trust, but let’s take it a step further. Instead of just checking in on the results, ask your team members for their insights and ideas. This shows that you value their opinions and see them as partners in the process. 

  • Give Credit Where Credit Is Due: When your team succeeds, don’t be afraid to sing their praises. Publicly acknowledge their achievements, give them credit for their ideas, and let them bask in the glow of a job well done. This not only boosts their confidence but also reinforces the idea that delegation is a win-win for everyone.

  • Let Go Of Perfection: Here’s a little secret: nobody expects you to be perfect. In fact, trying to be perfect all the time is a recipe for stress and burnout. So, give yourself permission to let go of the reins a little. Trust your team, embrace the learning process, and celebrate the small victories along the way.

By shifting your mindset and embracing these principles, you’ll create a workplace culture where delegation is the norm, not the exception. Your team will be more engaged, empowered, and motivated, and you’ll be free to focus on the things that only you can do.

 

There you have it. We’ve delved into the why, the how, and the why not of delegation. You’ve seen how it can supercharge your productivity, ignite your team’s potential, and create a workplace where everyone feels valued and empowered.

No more heroics. No more burnout. It’s time to trade in your old ways and move into a sustainable future where everyone wins, including you.

Delegation can be hard. Get in touch with a TaskHuman coach to simplify your process and learn to delegate like a pro.

 

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