Updated: October 19, 2022
Privacy Notice for California Contractors
This notice (“Contractor Privacy Notice”) describes the categories of personal information that TaskHuman, Inc. (“Company”, “we”, “us” and “our”) collects about our contractors, including Knowledge Providers (or coaches), who are California residents, and the purposes for which we use that information.
For purposes of this Contractor Privacy Notice, “personal information” has the meaning given in the California Consumer Privacy Act of 2018 (the “CCPA”) but excludes information exempted from the CCPA’s scope.
This Contractor Privacy Notice does not create or form part of any contract nor is it intended to create an employment relationship between the Company and you.
Information We Collect About Contractors
The categories of personal information we may collect and process before, during and after your engagement with the Company include:
- Contact information, such as your work and home address, telephone number, email address, social media handles, and emergency contact information;
- Identification information, such as your social security number and other government-issued identification information (e.g., driver’s license, passport) and photograph;
- Immigration status and other information that would allow us to verify your authorization to work;
- Payment information, such as your fee and payment information, banking details, hours worked, and reimbursable expenses;
- Role/function information, such as a description of current role/function and services, branch/unit/department, location, terms of engagement as an independent contractor or through a staffing agency or other third party that employs you, contract start and termination date(s), and reason;
- Evaluation information, such as your resume/CV or other information, including materials provided by staffing agencies or other third parties, to evaluate your skills and qualifications (e.g., education history, professional qualifications, language, skills, certifications, work samples), and complete a background check where requested and permitted by law;
- Credentials, access and system information, such as your Company email address (if applicable), usernames, passwords, and keycard number; information about your use of, as well as content and communications you send and receive through, devices, Company communications, IT systems and applications (e.g., time of use, files accessed, search history, web pages viewed, IP address, device ID, device location), and information about your access to offices and facilities (e.g., keycard scans and security camera footage);
- Medical information, such as your body temperature, health symptoms, vaccination status, and other screening information in connection with the Company’s health and safety plans and protocols, including screening required to access Company offices/facilities and other measures designed to prevent the transmission of COVID-19 or other infectious diseases; and
- Other information you provide during the course of your engagement with us.
In certain cases we may ask you for additional information for purposes of complying with applicable laws. We may also inquire about criminal records. We will do so only where permitted by applicable law.
How We Collect Contractor Personal Information
We collect personal information from you when we are exploring an engagement with you as well as during and after the course of the engagement. We may also collect your personal information from various other sources and combine it with the personal information you provide us. For example, we may collect your personal information from:
- Your employers, including staffing agencies or other third parties that refer you to us;
- Professional references that you authorize us to contact;
- Providers of background check, credit check, or other screening services (where permitted by law);
- Your public networking pages, social media profiles, or other publicly-available sources;
- Company communications and IT systems/applications, including third-party systems/applications, that automatically collect information about, and transmitted by, users;
- Other Company personnel.
How We Use Contractor Personal Information
We may use the categories of personal information above for the following purposes:
- Workforce management. Managing work activities and personnel generally, such as:
- communicating with you;
- paying fees in respect of your services and managing authorized expense reimbursements;
- performing background, reference, and/or credit checks;
- providing information technology resources and support;
- maintaining internal personnel directories; and
- otherwise administering our engagement with you.
- Business operations. Operating and managing our business, including managing communications and IT systems; research, development and operation of our products and/or services; managing and allocating Company assets and personnel; strategic planning and project management; business continuity; maintenance of business and audit records; budgeting, financial management and reporting; internal communications; promoting our business; physical and information security; health and safety, including the personal safety and security of employees, contractors, vendors and other visitors; and evaluating and undergoing mergers, acquisitions, sales, re-organizations or disposals and integration with purchasers.
- Compliance, safety and fraud prevention. Complying with legal and other requirements, such as tax, audit, recordkeeping, reporting, and verifying identity; complying with lawful requests and legal process, such as responding to subpoenas or requests from government authorities; protecting our, your or others’ rights, safety and property, including by complying with applicable public health guidelines and requirements, including, without limitation, guidance from the Centers for Disease Control or other public health authorities relating to the prevention and control of COVID-19 or other infectious diseases; investigating and deterring against fraudulent, harmful, unauthorized, unethical or illegal activity, or conduct in violation of our policies or procedures; pursuing legal rights and remedies, including investigating, making and defending complaints or legal claims; administering and enforcing internal policies and procedures; and sharing information with government authorities, law enforcement, courts or private parties for the foregoing purposes.
- Monitoring. Monitoring offices and facilities, IT and communications systems, devices, equipment and applications through manual review and automated tools such as security software, and website and spam filtering software, and controlling access to and monitoring our physical premises (e.g., by requiring health screenings to access offices/facilities and using security cameras and keycard scans) to protect our, your or others’ rights, safety and property; operate, maintain and protect the security of our network systems and devices; protect our proprietary and confidential information and intellectual property; for recordkeeping and archiving; for personnel training (where applicable); for the compliance, safety and fraud prevention purposes described above; to investigate and respond to security and other incidents; and for business continuity (such as monitoring business-related emails following a contractor’s departure).
- Analytics. Creating anonymous, aggregated or de-identified data that we use and share to analyze our workforce and business and for other lawful business purposes.
How We May Share Contractor Personal Information
We may share your personal information with other parties as necessary for the purposes described above. By way of example and not limitation, we may share your personal information with:
- Affiliates. Our corporate parent, subsidiaries, and other affiliates under the control of our corporate parent, for purposes consistent with this Contractor Privacy Notice or to operate shared infrastructure, systems, and technology.
- Company service providers. Providers of services to the Company, such as IT systems and support, payment processing, information and physical security, and background check and other screening providers.
- Business contacts. Current and prospective customers and other business contacts that you interact with in the ordinary course of your engagement.
- Government authorities, law enforcement and others. Government authorities, law enforcement, courts, and others as described in the compliance, safety and fraud prevention section above.
- Business transfer participants. Parties to transactions and potential transactions whereby we sell, transfer or otherwise share some or all of our business or assets, including your personal information, such as a corporate divestiture, merger, consolidation, acquisition, reorganization or sale of assets, or in the event of bankruptcy or dissolution.
- Professional advisors. Accountants, auditors, lawyers, insurers, bankers, and other outside professional advisors who require your information in the course of providing their services.
- Customers and business partners. Customers, other companies, and individuals with whom the Company does business or is exploring a business relationship.
It is your responsibility to ensure that information you submit does not violate any third party’s rights.
You should keep your personal information on file with the Company up to date and inform us of any significant changes to it.
Other Sites and Services. This Contractor Privacy Notice does not address, and we are not responsible for, the practices of any third parties, which have their own rules for how they collect and use your personal information. Our links to third party websites or services are not endorsements.
Modifications to this Contractor Privacy Notice. We may make changes to this Contractor Privacy Notice from time to time. These changes will be posted on our website. The “Last Updated” Date at the top of this Contractor Privacy Notice indicates when it was last revised and posted on our website. Any changes will become effective on the Last Updated date, unless explicitly stated otherwise.
How to Contact Us. If you have questions about this notice, please contact the Legal team by email at firstname.lastname@example.org, or by mail at 3790 El Camino Real, Suite 850, Palo Alto, California, 94306, Attn: Legal Team.